Administrative Procedures

The Board of Education of the Regina School Division No. 4 of Saskatchewan, through a policy review, changed the policy structure governing Regina Public Schools. The revised policies, known as Administrative Procedures, were released on June 19, 2007.

Administrative Procedures - Table of Contents

100 - General Administration

400 - Human Resources and Employee Relations

200 - Instructional Programs and Materials

500 - Business Affairs

300 - Students

600 - Facilities

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100 - General Administration

General

AP 101 – Administrative Organization Plan  JUN/18
AP 102 – Strategic Planning  MAR/15
AP 103 – Annual Report  DEC/14
AP 108 – Unethical/Fraudulent Behaviour  OCT/15
AP 109 – Accommodation of Students and Staff  APR/18
AP 110 – Human Rights Equity  JUN/16
AP 111 – No Smoking/Vaping  UPDATED DEC/18
AP 112 – Health and Safety  UPDATED SEP/18
AP 113 – Scent-Free Facilities  UPDATED SEP/18
AP 115 – Computer Network and Internet  JUN/07
AP 116 – Use of Board-Owned Technology  JAN/09
AP 117 – Password Construction and Protection  AUG/12
AP 118 – Online Communication and Interaction/Social Media  MAY/14
AP 120 – Information Security  AUG/12
AP 125 – Communications  UPDATED SEP/18
AP 126 – Parent and Public Inquiries  JUN/07
AP 127 – Local Authority Freedom of Information and Protection of Privacy  UPDATED SEP/18
AP 130 – Advertising and Promotions  JUN/07
AP 133 – Recognition Programs  UPDATED MAR/19
AP 135 – Community Resource Persons Addressing Students  JUN/07
AP 136 – Event Protocol  MAR/08
AP 137 – Visit Protocol  MAR/08
AP 138 – Display of Flags  AUG/18
AP 139 – Smudging  APR/18

School Administration

AP 150 – School Planning and Reporting  JUN/07
AP 151 – Organization for Instruction  JUN/07
AP 152 – Administrative and Supervisory Time in Schools  NOV/13
AP 153 – Allocation of Teaching Staff  NOV/13
AP 160 – Guidelines Regarding In-School Procedures  JUN/07
AP 161 – Guidelines for Automated Communications  AUG/18
AP 165 – School Year Calendar  JUN/07
AP 166 – School Hours  NOV/13
AP 167 – School Activities: Overnight or Out-of-City  MAY/10
AP 168 – School Anniversary Celebrations  MAR/08
AP 169 – High School Graduation Ceremonies  OCT/16

School Operations

AP 170 – Emergency Preparedness/Critical Incident Response  JAN/16
AP 171 – Evacuation  MAY/17
AP 172 – Securing the Facility  APR/18
AP 173 – Fire Safety - Fire Incidents  JUN/10
AP 174 – Tragic Events  OCT/14
AP 180 – Occupational Health and Safety Committee  UPDATED SEP/18
AP 181 – Employee Injuries (Prevention and Reporting)  UPDATED SEP/18
AP 182 – Infections and Communicable Diseases  UPDATED SEP/18
AP 183 – Chemicals and other Hazardous Materials  UPDATED SEP/18
AP 193 – Physical Education Safety  UPDATED MAR/19
AP 194 – Reporting of Suspicious Situations: Individuals, Behaviours, Vehicles or Incidents  AUG/18
AP 195 – Traffic Safety  MAR/08
AP 198 – In the Event of Withdrawal of Teacher Services  NOV/14
AP 199 – In the Event of Withdrawal of Support Services  NOV/14

200 - Instructional Programs and Materials

General

AP 206 – Controversial Issues  MAR/08
AP 210 – Program Evaluation  MAR/08
AP 220 – Learning Resource Materials Selection  MAR/08
AP 221 – Student Access to Textbooks  APR/10
AP 222 – Working Relationships with Representatives  JUN/07
AP 223 – School Handbooks/Agendas  APR/10
AP 225 – Use of Student-Owned Technology Devices  JUN/17
AP 235 – Partnerships in Education  MAY/17
AP 236 – Fund-Raising on behalf of Schools  AUG/12
AP 240 – Research Projects  AUG/12
AP 241 – Copyright  JUN/07

Programs and Materials

AP 250 – Accommodation of Students with Disabilities  UNDER CONSTRUCTION
AP 251 – English as a Second Language  JUN/07
AP 252 – French Immersion  OCT/17
AP 253 – Work-Based Learning Programs  NOV/11
AP 254 – Indigenous Education  UPDATED MAR/19
AP 260 – Special Project Credits  NEW SEP/18   (Special Project Credit Form #2112-18)
AP 261 – Private Lessons During the School Day  JUN/07
AP 262 – Course Challenges  MAR/08
AP 263 – Apprenticeship Credits  NEW SEP/18   (Apprenticeship Form #3562-18)
AP 270 – Advanced Learner Education  JUN/07
AP 275 – Other Educational Programs  MAR/15
AP 280 – Home-Based Education  UPDATED MAR/19
AP 290 – Driver Education  JUN/07
AP 295 – Program and Material Fees  AUG/10

300 - Students

General

AP 301 – Entrance Age  MAR/08
AP 302 – Admission of Resident Students  MAR/08
AP 304 – Admission of Non-Resident Students  MAR/08
AP 305 – Admission of International Students  UNDER CONSTRUCTION
AP 310 – School Attendance Areas  JUN/16
AP 315 – Tuition Fees  JUN/10
AP 316 – Student Evaluation and Placement  FEB/17
AP 317 – Student Appeals  MAR/08
AP 320 – Management of Funds in Schools  JUN/08
AP 321 – Fund-Raising by Students  AUG/12
AP 325 – Food and Beverages in Schools  MAR/08
AP 331 – School Photography  JUN/07

School Operations

AP 350 – Shared Expectations  JUN/07
AP 351 – Attendance of Students  UPDATED MAR/19
AP 352 – Notification of Parent or Guardian When Student is Absent  SEP/15
AP 355 – Noon Supervision  JUN/10
AP 356 – Accommodation of Students During Cold or Inclement Weather  MAR/15
AP 360 – Medical Emergencies and Illness  UPDATED SEP/18
AP 361 – Students with Intensive Health and Safety Needs  JUN/17
AP 362 – Medical Certificates for Students  JUN/07
AP 363 – Service Dogs in Schools  FEB/15
AP 364 – Life Threatening Allergies (Anaphylaxis)  FEB/17
AP 365 – Student Records  JAN/09
AP 367 – Child Protection  JUN/17
AP 368 – Police Interviews  JUN/17
AP 375 – Discipline  MAR/08
AP 376 – Detentions  JUN/07
AP 377 – Suspensions and Expulsions  SEP/15
AP 378 – Exclusion of Students for Safety or Medical Reasons  SEP/15
AP 380 – Threats/Violent Behavior - Students  AUG/17
AP 381 – Bullying Behavior - Student to Student  JUN/17
AP 382 – Drug/Alcohol/Substance Use Prevention  JUN/18

400 - Human Resources and Employee Relations

General

AP 401 – Employment Equity  MAY/17
AP 402 – Police Information Check  JUN/18
AP 403 – Reporting Criminal Charges  JUN/13
AP 404 – Conflict of Interest  APR/10
AP 405 – Confidentiality  UPDATED SEP/18
AP 406 – Employee Harassment  UPDATED OCT/18
AP 407 – Sexual Harassment  UPDATED OCT/18
AP 408 – Violent Incidents Directed Towards Employees  JAN/17
AP 416 – Employee Access to Personnel Files  JUN/10
AP 420 – Preparation and Processing of Role Descriptions  NOV/14
AP 421 – Vacation Leave  MAY/17
AP 422 – Application for Leaves of Absence  MAY/17
AP 423 – Compassionate Leave with Pay  MAY/17
AP 424 – Jury Duty or Court Witness Leave With Pay  MAY/17
AP 425 – Leave Without Pay  MAY/17
AP 426 – Conferences and Visits  MAY/17
AP 427 – Acceptance of Awards  DEC/14
AP 428 – Long Service Recognition  SEE AP 133
AP 430 – Retirement Notification  JUN/13
AP 431 – Retirement Gratuity  MAY/16
AP 432 – Processing of Resignations  NOV/14
AP 435 – Reclassification of Staff Positions  NOV/14
AP 436 – Employee Use of Drugs and Alcohol  MAY/18

Recruitment

AP 440 – Staffing Procedure  MAY/16
AP 442 – School Volunteers  JUN/13
AP 443 – Instructional Assistants  JUN/07
AP 444 – Employment of Superannuated Teachers  NOV/14
AP 446 – Placement and Transfer of Teachers  MAR/16
AP 447 – Teacher Job Sharing  NOV/14
AP 448 – Substitute Teachers  MAY/18
AP 450 – Appointments and Placements of Principals and Vice-Principals  UNDER CONSTRUCTION
AP 451 – Temporary Acting Appointments  MAR/08
AP 455 – Learning and Core Leaders in High Schools  MAR/08
AP 457 – Program Coordinators/Consultants  JUN/16

Evaluation

AP 460 – Performance Evaluation of Support Staff  NOV/14
AP 461 – Performance Evaluation of Deputy Directors, Superintendents and Out-of-Scope Employees  JUN/10
AP 462 – Performance Evaluation of Teaching Staff  JUN/07
AP 463 – Performance Evaluation of Principals and Vice-Principals  JUN/07
AP 465 – Recognition for Achievement  SEE AP 133

Teachers

AP 480 – Professional Growth and Development for Teachers  MAY/14
AP 481 – Teacher In-Service  MAY/14
AP 485 – Deferred Salary Leave Plan  NOV/14
AP 491 – Teacher Exchange Programs  NOV/14
AP 495 – Teacher Redundancy  NOV/14

500 - Business Affairs

General

AP 505 – Preparation of the Agenda for Board Meetings  MAR/08
AP 510 – Preparation and Processing of Policy and Administrative Procedures  DEC/14
AP 515 – Review of Administrative Procedures  UPDATED SEP/18
AP 520 – Development of Annual Budget  AUG/11
AP 521 – RPS Fee Schedule  UPDATED SEP/18
AP 525 – Financial Accounting and Auditing  AUG/12
AP 526 – Financial Information Reports  AUG/12
AP 527 – Travel Expenses  NOV/14
AP 528 – Purchasing (Commercial Credit) Cards  AUG/17
AP 535 – Investments  AUG/10
AP 536 – Gifts and Bequests  JUN/07
AP 537 – Financial Support of Community Organizations  MAY/15
AP 540 – Purchasing of Goods and Services  UPDATED SEP/18
AP 541 – Provision of Printing Services  JUN/07
AP 542 – Contracting for Services  UPDATED SEP/18
AP 545 – Disposition of Surplus Real Property  JUN/07
AP 546 – Disposal of Surplus Equipment  AUG/12
AP 550 – Retention and Disposal of Records  AUG/10
AP 555 – Insurance  APR/10
AP 560 – Education/Business Continuity  JUN/07

Transportation

AP 570 – Transportation of Students  UPDATED MAR/19
AP 575 – Contracting for Transportation Services  JUN/07
AP 580 – Conveyance of Students  UPDATED SEP/18

600 - Facilities

General

AP 605 – School Sites  APR/12
AP 607 – Civic Planning and Development Applications  DEC/14
AP 610 – Naming of Educational Facilities  AUG/18
AP 615 – Provision of Facilities/Equipment  UPDATED SEP/18
AP 616 – Maintenance/Repair of Facilities  UPDATED SEP/18
AP 620 – Community Use of School Facilities  UPDATED JUN/19
AP 625 – Break-Ins, Vandalism, and Major Property Loss  JUN/10
AP 626 – Issuing of Keys and Access Devices  JAN/09
AP 640 – Energy Conservation  JUN/10
AP 641 – Car Pooling  NOV/13
AP 650 – Use of Facilities, Equipment and Supplies  JUN/07